Overview
At Fergus, we understand that getting paid for your work is a top priority. That's why we've made it easier than ever to request a deposit for your quote and estimate with our new deposit feature.
How it Works
Requesting a deposit ensures that you have some payment upfront before starting the job. This helps to cover any initial costs or materials needed for the job. By including a deposit in your quote or estimate, you prompt your client to pay the deposit through Fergus Pay, making the process seamless and efficient.
Getting Started
Requesting a deposit is simple and can be done in just a few steps:
Under the total price, click on "Add Required Deposit."
Choose whether you want to specify a dollar amount or a percentage of the quote/estimate.
Enter the desired percentage or dollar amount for the deposit. (If you select a percentage, the system automatically calculates the corresponding dollar amount.)
After adding the deposit and finalising the quote and estimate, you can go ahead and publish it and send it to your client as usual.
When your customer receives the email containing the Quote/Estimate, they will find an attached PDF document that includes the Quote/Estimate and the required deposit amount. By clicking the "Accept This Quote" button, they will be directed to the acceptance page. Here, they can enter their name, add any necessary notes, and agree to the terms of service. After completing this step, they can accept and proceed to payment.
After selecting the "Accept & Continue to Payment" button, the customer will be directed to the Fergus Pay payment page, where they can enter their credit card details to make the deposit payment.
Please note: Once the customer accepts your quote, an invoice for the deposit amount will automatically be generated and appear in your Invoices section.
Creating an Invoice Once a Deposit is Paid
Once the deposit is paid and the work is completed, you can easily invoice the outstanding amount using the Invoice form quote or add your own line items by creating a Quick Invoice.
Invoice From Quote
1. Navigate to the "Invoice" tab on the job card.
2. Click on the blue button labelled "Invoice from Quote."
3. Check the box for "Invoice reminder of the quote."
4. Click on "Add to Invoice."
5. An "Remainder of labour and materials as quoted" line item will be created.
6. Approve and send the invoice.
Please note: The dollar amount shown in this section does not include GST.
Quick Invoice
1. Navigate to the "Invoice" tab on the job card.
2. Click the drop-down arrow next to the blue button and select "Quick Invoice."
3. Add your line items to the invoice.
4. The deposit will be automatically deducted from the line items you include.
5. The paid deposit amount will be displayed above the subtotal at the bottom of the invoice.
6. Once your invoice is ready, review it, approve it, and send it out as usual.
Conclusion
With Fergus, getting paid is now effortless. Our deposit feature allows you to request a deposit for your quote and estimate immediately after your customer accepts it. This helps to ensure that you have some payment upfront before starting the job, giving you peace of mind and allowing you to focus on delivering high-quality work for your customers.