Fergus and Xero
Fergus and Xero join forces to revolutionize your job management and financial processes. While each tool serves its own unique purpose, together they create a powerful synergy that enhances efficiency and drives success.
Overview
Fergus is a job management software built for tradespeople. It helps you quote, track jobs, schedule work, log timesheets, and invoice customers—all in one place. With Fergus, you get full visibility over job costs, job progress, and profitability.
Xero is a cloud-based accounting software that looks after the financial side of your business. It does more than just manage invoice payments—it also takes care of bank reconciliation, payroll, tax, and financial reporting. Plus, Xero tracks overheads and business expenses, helping you stay on top of your cash flow.
The Perfect Partnership
When used together, Fergus manages job workflows and sends both customer and supplier invoices to Xero.
Xero then handles invoice payments and syncs this information back to Fergus. Additionally, financial data from Xero syncs with Fergus, enabling you to generate accurate business reports.
Please Note: Before using the integration, you need to complete the setup process. We recommend checking out our guide for assistance. If you’re unsure about which settings to select, it’s a good idea to consult your accountant, as they can provide helpful guidance.
Customer Invoices and Payments
In Fergus, you quote and add costs to jobs as you go. When you are ready, you can quickly create an invoice—either from the quote or based on the costs for the job.
Your invoice will include icons for labour and material sales, making it easy to see the different parts. After you approve the invoice, it will automatically sync with Xero using the account codes selected during set-up.
To find these invoices in Xero, go to Business → Invoices, and you will see the Fergus invoices synced there.
Adding Payments to Invoices in Xero
If you have set up Xero bank feeds, your bank transactions will automatically appear in Xero, making reconciliation simple. To reconcile Follow these steps:
Go to Accounting → Bank Accounts
Click on "Reconcile X items"
Your bank transactions will be displayed on the left, while your Xero invoices will be on the right.
If Xero identifies a matching payment, it will be highlighted in green. Just verify the details and click "OK"
If there is no match, you can add a manual payment by following these steps:
Go to Business → Invoices.
Open the invoice you want to reconcile.
Click on "Add Payment" in the top right corner.
Enter the necessary details.
Supplier Invoices
In Fergus, you will be prompted to choose whether to send the supplier invoice or a Credit invoice to Xero. Once you have sent it, navigate to Business → Bills to Pay in Xero to view any outstanding supplier invoices.
To reconcile these invoices with your bank transactions, go to Accounting → Bank Accounts and follow the same reconciliation process as you would for customer invoices. If the payment matches, click OK to confirm.
To manage payments, go to Bills to Pay, select your invoice, scroll down, and enter your payment details.
Business Reports
Connecting Xero to Fergus unlocks one of the most significant advantages. The power of accurate Business reporting. By syncing vital financial data such as overhead costs directly into Fergus, you can create highly precise business reports that drive informed decision-making.
The 3 business reports that provide information from Xero are:
Don’t miss out on critical insights; explore our comprehensive guide on business reports for detailed information on how each report can benefit your operations.
Conclusion
By partnering Fergus with Xero, you can dramatically reduce the time spent on manual data entry, centralize your information, and guarantee that every invoice and expense is meticulously tracked. This seamless integration will streamline your operations and enhance your financial accuracy, giving you peace of mind and more time to focus on what truly matters.