Overview
The Financial Summary is a crucial tool that provides real-time insights into job performance, enabling you to identify and resolve potential financial issues early. To maintain control over your finances, check this section regularly throughout the job, not just at the end. This approach ensures you have a clear understanding of your financial standing, helping you make informed decisions that drive success.
You can download your Financial Summary data as a CSV file using the Download CSV button at the top right of the summary panel — useful for sharing job financials with your accountant or keeping records outside of Fergus.
How the Financial Summary Works
The information presented in the Financial Summary differs based on the type of job:
Quoted Jobs: The summary compares the quoted labour and materials with the actual recorded costs, enabling you to monitor whether you are staying within budget.
Charge-Up Jobs: Since there is no quote for comparison, the system calculates profit based on the actual costs and selling prices of all items added to the job. Some sections will show limited or no data until invoices are sent.
💡 Tip: Hover over the question marks (?) next to each figure for more details on how the numbers are calculated.
General Rules
"Billable" or "Priced" — refers to amounts recorded in the quote (or sell prices on a charge-up job).
"Costs" — refers to the actual expenses added to the job.
"Current" or "To Date" — refers to what has been recorded so far, not the final figure.
Common Terms Quick Reference
Not sure where to find a figure? Use this table to find the right field in Fergus:
If you're looking for... | Look for this label in Fergus |
Quote price / total quoted amount | Billable/Priced Amount |
Quoted margin | Billable/Priced Margin |
Actual costs incurred to date | Total Current Costs |
Current profit margin | Current Margin to Date |
Remaining cost budget | Available Costs |
Profit tracked to date | Potential Profit |
⚠️ Note: Fields like "Quoted Price", "Actual Cost", and "Actual Margin" do not appear in the Fergus UI — use the table above to find the equivalent label.
Understanding Your Financial Summary
At the top of the summary, you'll encounter your Overall Position — a clear snapshot of the job's financial health at a glance.
Green = You're on track.
Red = You are exceeding your allocated limits. Warning messages will indicate potential issues.
Key Sections
1. Cost vs. Current Potential Profit
This bar compares the actual costs incurred to date against the initial quoted amounts, so you can see at a glance whether you're on track financially.
⚠️ Important: Potential Profit is not your final profit figure. It is a running estimate based on costs recorded so far and will change as more labour and materials are added. A job's true profit is only confirmed once all costs are in and it has been fully invoiced.
2. Billable Bar
This bar shows the amount already invoiced alongside the outstanding balance yet to be billed, giving you a clear view of your invoicing progress.
3. Detailed Breakdown
A detailed breakdown of all key financial figures for the job, organised into the following sections.
Overview
This section shows your overall financial position at a glance:
Billable/Priced Amount — The total amount billable to the customer. For quoted jobs: the total value of the quote or estimate. For charge-up jobs: calculated from the amount invoiced to date plus the sell-price of the invoicable costs allocated to job phases.
Invoiced Costs — The total cost of items that have been invoiced to date.
Uninvoiced Costs — The total cost of items allocated to job phases and not yet invoiced. Does not include uncharged labour.
Uninvoicable Costs — The total cost of non-invoicable items (i.e. uncharged labour) allocated to job phases.
Potential Profit — The potential profit expected based on current costs. For quoted jobs: the value of the quote or estimate less any costs incurred to date. For charge-up jobs: the total sell-price of invoicable costs allocated to job phases less the total of those costs. This is a running estimate — not your final profit.
Credit Applied — The total value of any credit notes applied to invoices on the job.
Profit Margins
Available after the first invoice is sent. On charge-up jobs with no invoices yet, the margin bar will show "No data available."
Billable/Priced Margin — The expected profit margin (your "quoted margin"). For quoted jobs: calculated from the quote or estimate. For charge-up jobs: calculated from the total sell-price of costs allocated to job phases.
Current Margin to Date — The total profit margin on existing invoices against the total costs allocated to job phases. This is your "actual margin."
Margin Breathing Room — Indicates how much higher the current margin to date is tracking relative to the billable/priced margin. The higher this number, the more buffer you have before your actual margin drops below your quoted margin.
Invoiced
Shows how much of the total billable amount has been invoiced and what remains outstanding:
Billable/Priced Amount — The total amount billable to the customer (see definition above).
Invoiced Billable — The total value of invoices that have been approved to date.
Uninvoiced Billable — The value of work and materials not yet invoiced. For quoted jobs: calculated from the quote or estimate less the amount of invoiced billables. For charge-up jobs: taken from the sell-price of uninvoiced costs allocated to job phases.
Spent Costs
Summarises total labour and material expenses incurred to date, compared against the quoted costs:
Billable/Priced Costs — The total amount of costs that can be invoiced to the customer. Uncharged labour is not included. For quoted jobs: taken from the quote or estimate. For charge-up jobs: taken from the costs allocated to job phases.
Uninvoicable Costs — The total amount of uninvoicable costs allocated to job phases. Currently only uncharged labour is tracked here.
Total Current Costs — The total amount of costs allocated to job phases, including any uncharged labour. This is your "actual cost."
Available Costs — The value of costs that have been quoted or estimated but not yet allocated to job phases. This does not apply to charge-up jobs.
4. Labour Hours
This section compares quoted hours against time logged and scheduled. It is split into two sub-sections:
Billable vs Logged hours:
Billable/Priced Hours — Hours quoted (quoted jobs only).
Logged Hours — The total number of hours allocated to job phases. Uncharged labour is not included here.
Remaining vs Booked hours:
Hours Remaining — The number of quoted or estimated hours not yet spent. For example: if 10 hours were quoted and 4 have been logged, there are 6 hours remaining. Does not apply to charge-up jobs.
Scheduled Hours — The total number of hours scheduled for the job in the calendar.
💡 Charge-Up Jobs: The Labour Hours graph is not available. Only Current Hours (total hours allocated to job phases, excluding uncharged labour) and Scheduled Hours are shown.
5. Labour Costs & Material Costs
This section compares quoted vs actual costs for labour and materials separately.
Labour Costs:
Billable/Priced Labour Costs — Quoted labour amount.
Uncharged Labour Costs — Labour hours logged but not charged to the customer. These do not contribute to profit and are tracked under Uninvoicable Costs.
Current Labour Costs — Actual labour costs recorded to date.
Labour Costs Remaining — Quoted labour budget minus current labour costs.
Material Costs:
Billable/Priced Material Costs — Quoted materials amount.
Current Material Costs — Actual material costs recorded to date.
Material Costs Remaining — Quoted material budget minus current material costs.
6. Job Phase Breakdown
If a job has multiple phases, this section allows you to track each phase separately. For each phase you can see: Labour Cost, Uncharged Labour Cost, Materials Cost, Uninvoiced Cost, Invoiced Cost, Incurred Hours, and Total Cost.
7. Labour & Material Breakdown Graph
A visual comparison of Labour vs Materials. The graph shows the following rows:
Priced — Quoted cost of labour and materials. Shows zero on charge-up jobs as there is no quote.
Chargeable — The sell price of items added to the job.
Invoiced — Amount invoiced to date.
Cost — Actual costs incurred.
Projected Profit — The difference between Chargeable and Cost. On a charge-up job with no invoices sent yet, this will appear negative until invoicing begins.
💡 Tip: Hover over the Priced Bar to see the breakdown of labour and material costs as recorded in the quote.
8. Variations
If a job includes variations, you can toggle what is included in the Financial Summary from the top-right corner of the page.
Conclusion
By consistently reviewing your Financial Summary in the Job Card, you will effectively take control of your job's financial performance. This proactive approach not only helps identify trends and discrepancies early on but also enables you to make informed decisions that will drive profitability and ensure the long-term success of your project.
Related Articles
Cost Report — View a detailed list of all labour and material costs on a job and their invoicing status.
Job Phases Explained — Learn how to use job phases to track costs and invoice across multiple stages.
Invoicing Progress Payments — Invoice a percentage or section of a quote, and track what's been billed vs what remains.
Creating and Managing Variations — Add variations to a job and control what appears in the Financial Summary.