Now that you’ve created a job, scheduled it and recorded your time and materials, the next step is back costing. Back costing helps confirm that all costs are complete and accurate before invoicing.
Costing Confirmation
Once all labour has been marked as complete, your job will appear in the Back Costing column under Costing Confirmation. This is your final review checkpoint before invoicing.
Open the job card and check that:
All labour entries are correct
Stock on hand is accurate
All relevant supplier documents are attached
This step ensures your job costs are accounted for before billing.
Supplier Reconciliation
If your job appears in the Supplier Reconciliation section, it means there are supplier invoices that haven’t been reconciled.
To resolve this:
Open the Job Card
Go to the Supplier Documents tab
Make sure all invoices are marked as Received
Uninvoiced Costs
Jobs highlighted in red in the Back Costing column indicate uninvoiced costs, usually added after the job has been invoiced.
Click the job to open the Cost Report, where you can:
Review which costs are uninvoiced
Create an invoice for additional costs, or
Mark them as already invoiced
Marking as Ready to Invoice
When all costs are confirmed and reconciled:
Go back to the Job Card
Click Mark as Ready to Invoice in the top-right corner
This moves the job to the Invoicing column and signals it’s ready for billing.
Conclusion
Back costing ensures every job is complete, accurate and ready for invoicing, helping you keep your workflow clean and nothing slips through the cracks.
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