Health and Safety is an important part of any trades business, making sure risks are managed, injuries are avoided and learning when things go wrong. Several features are available under the Health & Safety tab and job card Fergus Web. On Fergus Go there is a smaller subset available focussing on Hazards and Incidents.
Health & Safety on Web
Health & Safety area can be found by clicking on the tab in the top menu bar:
This area is further divided into sections that you can access via the menu on the left hand side of the screen:
Meetings is where you can store the records for your regular Health & Safety meetings or any one-off meetings that need to be saved for compliance. Keep a record of the meeting notes, list of attendees, and create tasks for specific employees to complete.
Simply click the New Meeting button to create a new record.
SWMS (Safe Work Method Statements) are documents that set out the high risk work activities to be carried out at a workplace, the hazards arising from these activities and the measures to be put in place to control the risks. Your existing SWMS can be uploaded to Fergus using the drag and drop area at the top of the page.
Data Sheets is where you can upload work safety data sheets that can be referred to when working with hazardous substances. So your team can keep safe and understand the correct protective clothing to wear and any additional breathing apparatus. Simply drag and drop or click to upload the files.
Incidents are events that have occurred and need to be recorded. An incident can be classified as an Accident or a Near Miss and both can be used as useful tools for learning what went wrong, building a culture of accountability without blame, and identifying new hazards.
Incidents can be logged with the staff involved, full details of what happened, and any photos can also be added to the record.
Simply click the New Incident button to create a new record.
Hazard Templates are documents that detail how to deal with various hazards when on site. These templates can include both SWMS and Work Safety Data sheets as well as photos and any additional information.
Simply click on the New Hazard Template to create a new document
Once your Hazard templates are created, then you are able to attach them to any job so that the specific safety information is available for your team when they on site. The Hazards can be linked on both Fergus web and Fergus Go.
Select Hazards from the menu on the job card and you can then select the correct template to add to the job.
Select the relevant template from the list
You can add any extra context and photos here that are relevant for this particular job
After the Hazard is added, mitigations can then be added to either Minimise, Isolate, Eliminate or mark it as Not Applicable
Click the Mitigate Hazard button, select the mitigation, add a description or notes and any relevant photos.
After the Hazard has been mitigated the status is updated, and the warning (!) on the Tools menu is removed
The Compliance Report shows you the performance of your employees in dealing with hazards on jobs over a selected date range. It shows you the percentage of jobs completed that were fully mitigated and the percentage of hazards that were mitigated. The report also links to the specific job where a hazard exists and the jobs that the user has been assigned. Plus an option to export this data via csv.
Settings is the area where you keep your Health & Safety policy documents, record who your current Health & Safety officer is and add a list of the medical centres relevant for your business.
Health & Safety on Mobile (Fergus Go)
The Health & Safety section on Fergus Go can be accessed via the menu button on the bottom right of the screen. Not all features available on web are available on mobile - the key components of Hazards and Incidents are included.
In this area you can see the information that has been set up on Fergus Web identifying the Health & Safety officer and access to view the Health & Safety Policy
Clicking on Incidents is where you can record those events while you are on site. And see a list of the existing incidents.
Tap the + Add button to create a new incident.
Now you can record the details of what happened. First select whether the incident was a near miss or an accident. Then select the date, title, description of events, which staff were involved, and add any relevant photos. Remember to tap save to ensure the incident isn't lost.
Existing Incidents are retained in this area and tapping on the incident means you can view and edit the details. Timesheet users can create incidents but not edit them.
Hazards are available under the Tools menu of any job.
Tap on the Hazards option to create a new Hazard by tapping the + Add button or mark a job as Hazard free.
Creating a new Hazard you can select an existing template or create a new hazard manually. There are also options to add SWMS and Data Sheets and add any relevant photos.
After your Hazard has been created, the status is recorded as Not Mitigated. Simply click on the Hazard to add the relevant mitigation.
Selecting the mitigation type allows you to select whether the Hazard is Minimised, Isolated, Eliminated or Not Applicable. You can also select the employees who have had the Hazard mitigated for them, add any additional notes and relevant photos.
