I want to see supplier cost totals for one job
The best place to review all costs for a single job is the Cost Report inside the job card. It shows all cost line items for that job — including labour (Time Entry) and materials (Invoice Received).
Here's how to get there:
Open the job card for the job you want (e.g. RAD-503)
In the left menu under Job Overview, click Cost Report
This shows all cost line items for that job, including Time Entry (labour) and Invoice Received (materials)
Click CSV to export the data
⚠️ Please note: The Cost Report CSV does not include a Supplier name column, so you cannot group by supplier directly from this export.
I want supplier totals broken down by supplier for one job
The best way to do this is to use the Supplier Documents Report CSV export, which includes both a Job column and a Supplier column.
Go to Reports → Supplier Documents Report
Set the date range to cover the period of the job
Click Download CSV
Open the CSV in Excel
Filter Column A (Job) by your job number (e.g. RAD-503)
Group or sum Column J (Supplier) against Column E (Total) to get totals per supplier for that job
💡 Tip: The Supplier Documents Report CSV includes Job, Supplier, Invoice Number, Status, Total, Tax, Invoice Date, and Xero Status — making it the most complete export for analysing supplier costs per job.
I want to see individual supplier invoices for one job
The easiest way is to open the job card, scroll down to the Job Phase, and click the Supplier Documents tab. This shows all supplier invoices and credits assigned to that specific job phase, including the supplier name and total cost.
Alternatively, you can use Reports → Supplier Documents Report, but there are a few important things to know first:
⚠️ Important — "Filter by invoice #" searches by the supplier's invoice number, not your Fergus job number.
For example, typing RAD-503 into the "Filter by invoice #" field will return no results, because RAD-503 is your Fergus job number — not a supplier invoice number. To find all invoices for a specific job, open the job card and use the Supplier Documents tab instead, or download the CSV and filter by job number in Excel.
Quick summary
All cost line items for one job → Job card → left menu → Cost Report
Supplier totals for one job → Reports → Supplier Documents Report → Download CSV → filter by Job column in Excel
Supplier invoices for one job → Job card → Job Phase → Supplier Documents tab
All supplier invoices across jobs → Reports → Supplier Documents Report